When it’s time to set up, expand or relocate your office, start by thinking about the work environment: how will your teams use the space, collaborate and welcome clients? Then comes the question of office furniture. Should you buy new, buy used or rent? Each option has its merits—it all depends on your space, timeline and changing team needs. Here’s how to choose the right new, used or rental office furniture for each area of your office.
Start with Your Spaces, Not Your Furniture
Before comparing options, take stock of your spaces and how they’re used:
- Workstations used throughout the day, where ergonomics matter most.
- Collaboration spaces, including meeting rooms, team areas and training rooms.
- Quiet areas for calls and focused work.
- Reception areas and client meeting rooms, which reflect your company’s image.
- Storage and support areas.
Each area has different requirements. Understanding them helps you choose the right option for the right space.
New Office Furniture: For Spaces That Represent Your Business
New furniture is a good choice when you want a consistent look and products built to last. For example, you may want matching finishes and colours throughout your office, particularly in the reception area and boardroom. Or you may have specific ergonomic needs, such as chairs adjusted to each employee or height-adjustable desks. Buying new also gives you access to the manufacturer’s warranty and the latest innovations, such as built-in connectivity.
It’s also an opportunity to buy local. Our showroom features Quebec-made office furniture, including products by Artopex and Rouillard, designed for lasting workplace use.
Used Office Furniture: A Practical Way to Round Out Your Space
Commercial furniture is designed for heavy use. Depending on availability, used pieces in good condition can help round out your office setup—for storage, a training room or additional workstations, for example. Used furniture is sold without a warranty, so it’s important to inspect each piece carefully before buying. To see what’s available, browse our clearance and used section or contact our team.
The benefits of buying used furniture go beyond cost. Reusing an existing piece is also a concrete way to reduce the environmental footprint of your office and your business.
Furniture Rental: For Temporary Needs or Growing Teams
Whether you need a workspace for a specific project, are moving in two stages, are hosting events or have a rapidly growing team, office furniture rental lets you create a fully functional space for as long as you need it. At Concept Bureau, all office furniture is available to rent, from workstations to acoustic booths.
5 Things to Consider, Whichever Option You Choose
- Construction: Check stability, welds, legs and drawer slides. Well-built commercial furniture should feel solid and stable.
- Brand: A recognized brand is a good indicator of durability and makes it easier to source replacement parts.
- Warranty: New furniture comes with the manufacturer’s warranty. Used furniture is sold without a warranty, making a thorough inspection essential.
- Ergonomics: When choosing a work chair, test its adjustments—including height, armrests and lumbar support—before deciding.
- Condition and intended use: Surfaces, fabrics and mechanisms should be suited to how the space will be used. It’s always best to see the furniture in person.
New, Used and Rental Furniture: A Winning Combination
Most businesses don’t have to choose just one option. The best approach is to use each where it makes the most sense:
Choose new furniture for reception areas, the main conference room and ergonomic chairs at workstations used throughout the day.
Choose used furniture for storage, training rooms and some additional workstations, depending on your needs.
Choose rental furniture for temporary offices, projects, events and teams whose needs change quickly.
The result is a cohesive work environment that suits your teams and your timeline.
FAQ — New, Used or Rental Office Furniture
Which option should I choose?
Let your spaces and how you use them guide your decisions. High-visibility areas and workstations used throughout the day benefit from new furniture, rentals meet temporary needs, and used pieces can round out your setup as needed.
Can I combine new, used and rental furniture?
Yes, and it’s often the best approach. Our team can help you create a cohesive office setup using all three options.
Does used furniture come with a warranty?
No. Used furniture is sold without a warranty. Inspect its construction, mechanisms and overall condition before buying.
Can I see the furniture before choosing?
Yes. Our showroom features Quebec-made furniture that you can see and try before making your decision.
Visit Our Showroom
Planning your office setup? Visit our showroom at 1881 Gutenberg Street in Laval to explore our selection of Quebec-made furniture. Our team will help you put together a layout that suits your space and timeline. Contact us or call 450-688-0799.
